The 10 Basics Every Virginia Business Should Know About Sales Tax
What is the Sales Tax Rate in Virginia?
The Virginia sales tax rate in most areas is 5.3%. The rate is 6% in Hampton Roads and North Virginia and 7% in the Historic Triangle (City of Williamsburg, and the Counties of James City and York).
What is Sales Tax in Virginia?
In general, all sales, leases, and rentals of tangible personal property in or for use in Virginia, as well as accommodations and certain taxable services, are subject to Virginia Sales and Use Tax.
Are All Goods and Services Taxable?
No
How Do I Know What’s Taxable and What’s Not?
The following link can help you determine what is taxable and what isn’t in Virginia. Click here.
Who Pays Sales Tax?
Consumers pay sales tax. Merchants do not pay sales tax out of their own pockets. It’s commonly referred to as a pass through tax.
What Am I Responsible For?
You are required to collect sales tax, hold it secure and send it to the State on-time and in-full.
When Is My Sales Tax Payment Due in Virginia?
Virginia Sales Tax is due on the 20th of the month following the reporting period. Filing frequency is determined by your average tax liability. Click here for more information.
How Do I Know How Much Sales Tax to Charge?
The Virginia sales tax rate in most areas is 5.3%. The rate is 6% in Hampton Roads and North Virginia and 7% in the Historic Triangle (City of Williamsburg, and the Counties of James City and York). Find more information here. The final and definitive answer is always the sales tax rate posted on the State Department of Revenue website. Rates posted on the web are often not up-to-date and incorrect. It’s always the merchant’s responsibility to charge the correct sales tax rate.
Who Gets the Sales Tax Money?
In Virginia all sales tax is paid directly to the State.
How Do I Manage Tax Exempt Sales?
Tax exempt organizations such as schools and religious organizations are often exempt from sales tax. They are required to give you copy of their “TAX EXEMPT CERTIFICATE” at the time of the sale and you are required to keep this certificate on file. Failing to do so may result in you paying the sales tax out of your own pocket if you have a sales tax audit.
What if I Forget to Pay or Spend the Money and Can’t Pay?
Virginia has severe penalties for missing tax payments. You can find the penalties for late payments here. If sales tax goes unpaid, states will seize the assets of the business or owner and auction them off to pay the debt. In extreme cases owners will be prosecuted and sent to jail. Even if the business closes, sales tax is a personal liability that will follow the owner until paid.
Virginia Sales and Use TAX HELP:
(804) 367-8037
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